VAC Committee Meetings and AGM

2021 Annual General Meeting 

The 2021 AGM took place at 7pm on Thursday 23 September, online via Zoom.


Here is the  Final Agenda


Here are the Minutes of VAC's 2020 AGM held on 21 September 2020. They were approved at the 2021 AGM.


Here are the  Audited Annual Accounts for the year to 31 March 2021 . They were adopted at the 2021 AGM.

The following reports for 2020-2021 were approved:

Chair/Secretary's Report 

Membership Secretary's Report

Track and Field Secretary's Report 


VAC Committee Meetings

The VAC Committee meets every two months to review and plan the club’s activities and to discuss policy and financial issues. A summary of the key points from the last meeting is available here. 

If VAC club members wish to make comments, provide feedback or ask for an issue to be included on the meeting agenda for consideration by the Committee, please contact the Secretary or another member of the Committee.   

Offers to help or officiate at VAC’s events are always welcome. Please contact the Officials Secretary if you are willing and able to volunteer some of your time.   

Committee Meeting dates in 2022   

13 January
10 March


Committee meetings are held in a meeting room at the East Croydon United Reformed Church, Addiscombe Grove, East Croydon CR0 5LP. Alternatively they may be held virtually using Zoom.   

VAC Constitution and Disciplinary/Complaints Procedure   

An updated VAC Constitution was ratified at the 2018 AGM. Here is a copy of the Constitution. In accordance with the Constitution, VAC’s disciplinary/complaints policies and procedures are published here on the VAC website. 

Data Privacy

OpenTrack data is used for membership and competition management and shared with third parties to the extent that it is necessary for these purposes.  Members have given their permission for this by joining VAC or another BMAF area club or becoming a BMAF Open Member. OpenTrack data privacy notice 

VAC members will only receive messages of general interest in respect of membership and competition management as well as information about future events in accordance with their Athletics Interests defined in OpenTrack. They can opt out of these mass communications either by “Unsubscribing” to any communications or by ticking the opt-out box in OpenTrack. 

Annual General Meeting 

The AGM is an opportunity for members to become more involved with the club by standing for election to positions on the Committee, making proposals, asking questions and voting on proposals at the meeting.  At the AGM, the Treasurer will present VAC’s financial accounts for the year and Committee members will deliver reports on their areas of responsibility. The meeting normally takes place in Central London in September each year. In 2020 and 2021 it was held virtually using Zoom.  The provisional date for the 2022 AGM is Thursday 22 September.


Here are the Minutes of VAC's 2020 AGM held on 21 September 2020. They were approved at the 2021 AGM.



The following reports of VAC’s 2019 - 2020 activities were approved at the 2020 AGM: 

Secretary’s Report


Membership Secretary’s Report 


Track & Field Report 


Race Walking Report 


Road Running Report  


Cross Country Report